Q: What is an authorised signatory?
A: An authorised signatory is the person who signs and submits formal documents (such as reports) to the North Sea Region Programme on behalf of his or her organisation.
Signing and submitting documents happens electronically through the online monitoring system.
Both lead beneficiaries and beneficiaries must have an authorised signatory.
Q: What is the difference between a project manager and the authorised signatory?
A: The project manager produces applications and reports while the authorised signatory signs and submits them in the online monitoring system.
For security reasons, the same person cannot both produce and submit documents to our Programme.
In reality, this is not any different from your normal working practice, where a project manager in an organisation draws up all project related documents while eg. a director not directly involved in the project has the authority to sign them on behalf of the organisation.
The only difference is that this procedure happens electronically through our online monitoring system.
Q: What are the responsibilities of a beneficiary's authorised signatory?
A: A beneficiary's authorised signatory is the person who signs and submits documents, such as periodic reports, on behalf of an individual beneficiary organisation.
Q: What are the responsibilities of the lead beneficiary's authorised signatory?
A: Besides the above-mentioned responsibilities of any beneficiary's authorised signatory, the lead beneficiary's authorised signatory is the person who signs and submits the project application, contract and compiled reports in the online monitoring system on behalf of the project partnership.
Q: How do I assign an authorised signatory to my organisation?
A: Both the lead beneficiary and beneficiary organisations of a project partnership must assign an authorised signatory to be able to submit formal documents to the North Sea Region Programme through the online monitoring system.
Assigning an authorised signatory is a process, which includes sending signed Verification of Agreement and Roles and Duties documents by post. These documents are available through the online monitoring system.
Once the Joint Secretariat has received the signed documents, a pin code is issued and returned by post. The pin is used to activate the account in the online monitoring system. Once this is done, the authorised signatory can sign electronically on behalf of his or her organisation.
Please find further information and guidance material in our programme manual.